Volunteer and job opportunities

VOLUNTEER OPPORTUNITY – FUSE 2021 PROJECT MANAGER

Lichfield Arts is looking to appoint a volunteer Project Manager for its Fuse Festival 2021, which is due to take place from Friday 9th to Sunday 11th July 2021.

Lichfield Arts organises, promotes and runs a wide variety of arts and community events in and around the city each year. These include live music concerts, outreach projects, the L2F folk festival, the Blues & Jazz Festival and our largest event, the free community Fuse Festival. It is attended by up to 18,000 people and includes live music, dance, DJ sets, poetry, visual art and other attractions. Great emphasis is placed on diversity and community involvement.

Fuse 2020 had to be cancelled because of Covid-19 restrictions, and we are determined to give the community something to smile about by delivering an excellent Fuse Festival in 2021. To do this we need to appoint

an experienced and enthusiastic Fuse 2021 project manager, noting we are happy to consider joint applications where the role would be shared by two individuals.

Key Responsibilities

You will have overall responsibility for planning, preparing, delivering and evaluating Fuse in line with terms of reference provided by Lichfield Arts’ board of trustees. This is an exciting role that involves working with the rest of the Fuse team in generating plans, managing the budget, securing funding, booking entertainment and activities, complying with relevant legislation, undertaking marketing and publicity, liaising with our various partners, managing the event over the festival weekend, gathering feedback and undertaking post-event evaluation.

The work will be shared throughout with a core team of volunteers, with the exact split of responsibilities to be determined once you are on board. High quality plans, documentation, contacts etc. used in previous Fuse projects will be made available to work from.

Timeline, Hours and Remuneration

The successful candidate is expected to start work as soon as possible, with the role concluding in August 2021 once the post-event evaluation is complete. The effort required will fluctuate throughout this period, building to a peak just before and during the festival. As a guide, in the order of 10 hrs a week’s effort would be needed on average in the months prior to the festival.

As a small arts charity we have suffered greatly from the impact of Covid-19. This means we are unable to offer a fee for this position – or indeed for any of the Fuse team member roles. However, you will benefit greatly from leading the volunteer team in delivering a much-loved event that will be so important in reuniting the community after the ravages of Covid-19.

Experience Required

  • Organising multi-disciplinary (ideally arts and music related) events.
  • Working with and supporting volunteers, community groups and other stakeholders.
  • Attracting funds via grants, sponsorship and donations.
  • Marketing and promoting events in a variety of media appropriate to the event.
  • IT to a level required to plan and deliver the event and manage the administration successfully.
  • Managing your own time and delivering to deadlines.
  • Managing tight budgets.

Personal Qualities Required

  • Excellent project management and organisational skills.
  • Team player, able to work with trustees, staff, volunteers, suppliers, statutory bodies and the media.
  • Committed to the delivery and promotion of the arts in and around Lichfield.
  • Enthusiastic, responsible, resilient, positive, diplomatic and a sense of humour.
  • Happy to undertake day to day work as well as oversee and manage delivery.

To apply, please send a CV and a covering letter that explains why you are interested in the role and why you are suitable to vacancies@lichfieldarts.org.uk noting that the closing date is Monday 30th November 2020.

 

DON’T HIDE YOUR TALENTS!

We’re already really thankful to all of our volunteers for their brilliant efforts in helping us to run our events and give our community the chance to enjoy all types of music.

To ensure we can keep doing that when we’re up and running again – and hopefully do even more – we’d like to ask you to get even more involved too, if you’re willing.

We need your skills and experience, so we’re appealing to you to tell us what you’re good at – or what you’re interested in doing – and then to join our organisational teams as we plan to not only secure the future of live music in the city but to strengthen and grow it in the future.

We’re a small team of trustees who take on specific areas of responsibility. We think we’d benefit from having our own teams of enthusiastic people to join our current much-appreciated volunteers to ease the load and bring additional expertise, ideas and hands-on involvement in our various areas of activity.

For example, we’d like to:

Set up an expanded IT and marketing group, to assist in devising and producing exciting campaigns with imaginative ideas to help us to expand our profile and build bigger audiences; to develop print, display and online content for our emailers, websites and social media platforms. This could include writing articles, reviews, submitting event photos and sharing your own creative work.

Find a fundraising team to help identify organisations and individuals who may donate to Lichfield Arts and to come up with new money-raising ideas

Find financial experts who can help ensure that we are financially secure; we effectively manage our cash flow and we manage our bank accounts making payments in and out on a timely basis. This also covers setting and regularly monitoring the annual budget; ensuring we are compliant with HMRC and other regulatory bodies; working well with our auditors and managing financial risk assessments.

Produce a pool of technical experts who can join our existing team who we can call on to help set up and dismantle the technical elements of our events. We’d also welcome ideas on ways of delivering our shows more effectively, economically and spectacularly.

Build a big back-stage team who can set up and strike sets on a rotational basis, for our regular shows, especially when we have a series of events in a short time – like our festivals.

Widen our skills in running bars, keeping beer at top quality, ordering and managing stock flow and helping to create and manage a rota of regular bar staff.

Have a larger front of house team, who can share the load of welcoming and managing the public throughout the year. This would cover on the night box-office and venue admission staff; stewarding; health and safety; hosting and MC’ing events; managing customer surveys.

Expanding our outreach team to identify more potential programmes to introduce and support; seeking additional funding opportunities; helping to deliver our projects and to help manage an evaluation process of them.

If you are enthused by and interested in helping us with any of these, please contact John Palmer at John.Palmer@lichfieldarts.org.uk or on 07881 738029…..who’ll put you in touch with the appropriate Trustee so that we can have a chat about how you can help.

The Lichfield Arts Board – July 2020